HR Specialist

Job Description

Human Resources Duties:

Recruitment and Onboarding:

• Coordinate the recruitment process, including job postings, resume screening, and scheduling interviews.
• Collaborate with managers to understand staffing needs and ensure a timely and efficient hiring process.
• Conduct new employee orientations and facilitate onboarding activities.
• Responsible for planning and ensuring systematic induction for all new employees of the designations.
• Ensure that induction plan is signed off and filed in the personal file of all employees.

Attendance and Leave management:

• Track the attendance of all staff daily in provided excel format (or) in the HRMIS as per organization requirement and communication.
• Maintain and regularly update the attendance records of all employees.
• Track leave database, eligibility, availed and closing balances of leaves for the district in excel format (or) HRMIS.
• Provide this information on monthly basis to Manager and Finance for payroll input.

Salary Processing / Payroll:

• Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee in specified format for processing payroll.
• Ensure that salary slips are distributed to all staff of the region.

Employee Relations:

• Address employee queries, concerns, and provide assistance on HR-related matters.
• Assist in managing employee relations by monitoring and resolving workplace issues.
• Support disciplinary actions and investigations, ensuring compliance with company policies and legal requirements.

HR Administration: 

• Manage documentation related to employment contracts, benefits, and other HR processes.
• Prepare and process HR-related paperwork, such as employment verification and personnel changes.

Employee Engagement:

• Contribute to the planning and execution of employee engagement initiatives.
• Assist in organizing events and activities to foster a positive work environment.

Job Requirements

Qualifications

• A Bachelor’s Degree in Human Resource Management, Business Administration or equivalent degree.
• 3-4 Previous experience in HR. (ENGINEERING FIELD)
• Basic knowledge of labor legislation
• Experience using spreadsheets
• Computer literacy (MS Office applications, in particular)

Skills

• Planning, organizing and coordinating skills
• Good communication and negotiation skills
• Team work and people management skills
• Report writing skills
• Financial management
• Ethics and integrity