Executive Assistant

Job Description

1. Executive Support & Calendar Management

• Manage the CEO’s calendar , coordinating meetings, appointments, and events.
• Prioritize and schedule engagements, ensuring optimal time management.
• Prepare meeting agendas, presentations, and briefing materials for the CEO.

2. Communication & Correspondence

• Serve as the primary liaison between the CEO and internal/external stakeholders.
• Manage emails, calls, and official correspondence , ensuring timely responses.
• Draft, proofread, and format reports, proposals, and executive summaries .

3. Meeting & Event Coordination

• Organize and coordinate executive meetings, board meetings, and leadership events .
• Prepare and distribute meeting minutes , tracking follow-ups and action items.
• Plan and oversee corporate events, conferences, and networking engagements .

4. Office & Project Administration

• Assist the CEO in managing strategic projects , tracking key initiatives and deadlines.
• Maintain confidential records, legal documents, and company files .
• Oversee expense tracking, budgeting, and invoice approvals for the executive office .

5. Stakeholder & Relationship Management

• Coordinate with senior management, board members, investors, and clients .
• Build and maintain strong relationships with external partners and industry leaders .
• Represent the CEO in meetings, preparing follow-up reports and action plans.

6. Confidentiality & Discretion

• Handle sensitive business information with utmost confidentiality.
• Ensure compliance with corporate policies, governance, and ethical standards .
• Act as a trusted advisor , providing insights and recommendations to the CEO.

Job Requirements

Education and Training:

• Bachelor’s degree in Business Administration, Communications, or a related field .
• MBA Certificate is a MUST 

Experience:

• 5+ years of experience as an Executive Assistant, Personal Assistant, or Administrative Manager .
• Experience in supporting C-level executives and managing corporate functions .

Knowledge:

• Strong understanding of business administration, executive operations, and corporate governance .
• Experience in confidential document handling, project coordination, and stakeholder communication .

Competencies:

• Strong organizational, problem-solving, and multitasking skills .
• High level of discretion and ability to handle sensitive information .
• Ability to work independently while maintaining executive-level support .

Tools & Benefits

Tools:

• Office Management Software ( Microsoft Office, Google Suite, Notion, Trello )
• Communication & Scheduling ( Outlook Calendar, Zoom )
• Expense & Travel Management

Job Benefits:

• Competitive salary & performance-based bonuses
• Social and medical insurance
• Professional development and executive training opportunities
• Exposure to high-level business strategy and leadership functions