Admin & HR Executive

SNAP14 is looking for an exceptional HR & Administrative Assistant to support our Co-founder and General Manager. This passionate document warrior will be working on human resources and administrative activities at SNAP14 working directly with the Co-founders.

Our Administrative Assistant will be responsible for administrative related tasks in addition to support with managing the office, HR and Legal. The priority is to maintain all paperwork and make sure that the company is up to date on all documents and supported to work smoothly.

As an Administrative Assistant you will work on supplier documents, project tasks, maintaining company paperwork, assist in writing documents, editing contracts and working towards long-term objectives to meet business needs and requirements.

Here are the job functions:

• Schedule and attend meetings
  
• Act as meeting scribe and take meeting minutes
  
• Handles inbound calls and emails
  
• Record data in Zoho system
  
• General research
  
• Creation of documents (SOPs, accounting receipts, contracts etc.)
  
• Organize cloud drive
  
• Order supplies (printing business cards, marketing material, notebooks, etc)
  
• Create/edit contracts & agreements through the system
  
• Assist in company documents (commercial registration, tax id, license, social insurance, etc)
  
• Create reports
  
• Check/coordinate supplier documents
  
• Assist with onboarding new interns and freelancers
  
• Coordinating with freelance team
  
• Manage salaries payable
  
• Office internet not working and need fixing
  
• announcement and advertising for Job opening
  
• first level applications screening
  
• second level phone screening
  
• coordinate and schedule interviews
  
• sending offer letter to chosen candidate
  
• closing Job opening
  
• issue new mobile line sim to employee
  
• planning office expansion
  
• Implementation of the office changes by hiring appropriate workers and personnel
  
• Sourcing needed material for any construction and finishing
  
• searching for new storage spaces to rent
  
• coordinating with the landlord and negotiating
  
• office security
  
• training staff and using technology tools
  
• Induction
  
• troubleshoot employee mobile line
  
• new employee Google account
  
• new employee Zoho account
  
• getting new hires to sign all of their contracts and make sure they have submitted all of their documents
  
• monitoring morale of employees
  
• tracking development of employees
  
• planning development of employees
  
• guiding employees to the next development level
  
• interviewing candidates
  
• order new employee mobile line

Skills:

Strong Computer Skills: A lot of your work will be spent working on a computer. You need to be comfortable trouble-shooting computer issues and you need to be able to make your way around programs like Google Workspace and Zoho One with ease.

Communication: You need to make sure that you are communicating with all of the appropriate people and getting the right messages to the right people. Be clear with instructions and emails and make sure that you are understood, don’t just assume that people have received your emails or calls, follow up with people.

Requirements

What we are looking for?

• A dynamic person who wants to work and grow a company that functions as a balanced family.
  
• Someone with previous experience in a dynamic assistant role.
  
• Understanding of Software tools is a plus.
  
• A deep understanding of document organization and scheduling.
  
• Preferably with previous experience with Zoho apps and/or other software tools or systems
  
• Great communication skills and the ability to build and maintain relationships with internal and external stakeholders at all levels.
  
• An analytical mind, with strong attention to detail.
  
• Written and verbal English and Arabic is a must.
  
• Flexible with working hours and days.
  
• You’re dynamic, full of ideas to develop and implement - and quickly!
  
• You’re resourceful, able to find another way to achieve your objective with maximum impact and find solutions (not problems).
  
• You’re growth-minded; always wanting to go a step further and do better.
  

Benefits

Mobile phone line

ADSL package

Unlimited Personal Time Off after 3 months

Ability to request remote working days after 3 months

Annual employee profit share

Health insurance

Social insurance