CEO Office Manager
Full-time
Hamza Group
Job Description
Executive Support:
- Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
- Prepare and organize materials for the CEO’s meetings, presentations, and conferences.
- Ensure the CEO is well-prepared for meetings, including briefing on agenda items, providing necessary documents, and summarizing key information.
- Act as the CEO’s gatekeeper, screening calls, emails, and requests, ensuring the CEO’s time is maximized.
Communication & Liaison:
- Serve as a primary point of contact between the CEO and internal or external stakeholders, including employees, clients, and partners.
- Ensure timely responses to messages and follow-up on action items from meetings or correspondence.
Project Management & Reporting:
- Assist in managing and tracking the CEO’s key projects, including deadlines, deliverables, and progress updates.
- Prepare detailed reports and summaries for the CEO, keeping them informed on important business developments.
- Analyze data and provide insights to assist the CEO in making informed decisions or presentations.
General Administrative Support :
- Organize internal and external events or meetings for the CEO, such as conferences, board meetings, or team-building activities.
- Handle all aspects of the CEO’s travel logistics, including booking flights, hotel accommodations, ground transportation, and meeting arrangements.
- Organize and maintain a filing system for the CEO’s important documents, reports, and other materials.
Job Requirements
- Bachelor’s degree in business administration, management, or a related field.
- Proven experience as an office manager, administrative assistant, or in a similar role.
- Experience in office management or in supporting senior staff with administrative tasks.
- Excellent in English is a must.
- Very Good in German.
- Must be female and under the age of 40.
- Proficiency with office software (Microsoft Office, Google Workspace, etc.).
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Ability to prioritize tasks and work independently.
- Strong problem-solving skills and the ability to troubleshoot issues efficiently.
- A positive attitude, strong work ethic, and a willingness to contribute to a team-oriented environment.
Vacancy posted 23 days ago
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