Consultant (Administrative Support), Cairo

Project Context and Scope

The successful candidate will be responsible for providing support in the administrative tasks. The candidate will support the scheduling and coordination of the Direct Assistance services (DA). The consultant is expected to carry out his/her duties in accordance with strictest moral and ethical standards and with due respect for gender and socio-cultural differences of the migrants.
Organizational Department / Unit to which the Consultant is contributing

PxD (Direct Assistance/Intake and Registration) Tasks to be performed under this contract  

1. Assist in scheduling and organizing meetings (Booking meeting rooms and ensuring necessary equipment is available).
2. Facilitate internal and external communication through emails, phone calls.
3. Support in the data entry of the beneficiaries into MIMOSA and RIMS system.
4. Fill out IOM distributions lists with all the required information and collect the beneficiary’s signatures on the lists.
5. Support administrative tasks (filing, photocopying, scanning, managing office supplies, etc.).
6. Overseeing and organizing the documentation for the newly onboarded employees.
7. Providing general support to staff members.
8. Perform such other duties as may be assigned.
9. Maintain and promote the confidentiality and integrity of all relevant paperwork per standards of conduct and data protection rules.     Education
   • Bachelor’s degree in a in a community work related field from an accredited academic institution with minimum from 1 – 2 years of experience in the humanitarian field. Experience
     • Experience in working with governmental and diplomatic authorities as well as with international organizations is an advantage. Skills
       • Experience working with Excel and databases.
       • Thorough working knowledge of English and Arabic, both spoken and written Languages
         • Excellent knowledge in word processing and typing skills in English and Arabic. IOM’s official languages are English, French and Spanish.   Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.     Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
         • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
       • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
     • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
   • Courage: Demonstrates willingness to take a stand on issues of importance.
10. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators
11. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies