Job Description

Receiving (purchase requisition) from the Director of External Procurement.
Conducting a search for suppliers who manufacture the required products according to the specific requests made by the purchasing manager.
Sending emails to the targeted suppliers, following up on receiving responses, and making reports on what has been reached.
Contributes to the preparation, development, and follow-up of the implementation of the department's policies and procedures.
Provides input into the process of developing and updating procurement policies and procedures.
Prepares and supervises the implementation of policies and procedures related to external procurement and supplier contracts.
It works on securing quotations from a number of suppliers and prepares a shortlist that includes the most appropriate offers to facilitate the process of selecting the best offer.
Maintains accurate records of suppliers, contracts, pricing, and billing information.
Communicates with the supplier to request samples, follow up their arrival and sort them, and write a report on the specifications and quality of the product to be presented to the Director of Purchases and Administration.
Follows up on procurement and delivery operations in accordance with contractual terms and specifications.
Manages negotiations with suppliers regarding product quality, prices, specifications, payment method, and duration.
Coordinates with the financial department regarding cash transfers to suppliers and other related expenses.
Coordinates with suppliers and operations management shipping procedures to obtain the best shipping rates and high-level services.
Recommends the necessary measures to maintain a balance between the quality of services and products offered and the price.
Manages strategic relationships with key suppliers to provide competitive prices and the best delivery terms.
Contributes to the development of procurement policies and reviews, improves, and develops work procedures.
Issues a record showing the supplier's data and constantly searches for new suppliers to obtain the lowest prices and the best quality.
Ensures the supplier's ability to fulfill the requirements of purchase orders and quotations, prior to its approval.
Ensures that all correspondence is processed and submitted in a timely, efficient, and accurate manner.
Follow up the import documents until they arrive from the supplier and hand them over to the Financial Department for documentation, and then work on them through the customs clearance department until they enter the stores.

Job Requirements

Excellent command of the English language (spoken and written).
A good speaker and has negotiation skills.
To be tactful and have quick intuition and a present mind.
Ambitious and has a passion for learning.
Ability to work within a team.
Good with Excel / Word / PowerPoint / etc.
Ready to travel on missions outside the country.
Able to use search tools.

Foreign Purchasing Specialist