Executive CEO Assistant & PA

We are seeking a highly organized, proactive, and analytical Personal Assistant to support the CEO of a leading consultancy firm. This role goes beyond traditional administrative duties. The successful candidate will play a key role in supporting organizational transformation projects, HR development initiatives, and managing CRM operations. This is a dynamic position suitable for someone passionate about HR, strategic thinking, and executive support.

• Manage the CEO’s calendar, appointments, and travel arrangements.
• Prepare, proofread, and format documents, reports, and presentations (especially PowerPoint).
• Coordinate meetings, take minutes, and follow up on action items.
• Handle confidential information with discretion and professionalism.
• Assist in the planning and execution of HR transformation and restructuring projects.
• Support data gathering, analysis, and reporting for strategic decision-making.
• Collaborate with the CEO on developing project timelines, milestones, and deliverables.
• Track progress and ensure alignment with business goals.
• Maintain and update the CRM system to ensure accurate client records.
• Handle communication with clients, ensuring exceptional service.
• Efficiently use CRM systems to track client interactions.
• Generate client reports and analytics from the CRM to support strategic planning.
• Collaborate with the marketing and client services teams to optimize CRM usage.
• Assist in recruitment processes including scheduling interviews, candidate communication, and onboarding coordination.
• Support the creation and management of training programs and performance management systems.
• Maintain employee records and assist in implementing HR policies and initiatives.
• Assist in preparing presentations (PowerPoint) and documentation.
• Contribute to analysis and strategic thinking in transformation projects.
• Conduct research and provide insights on industry trends.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
  
• Minimum 4 years of experience as a Personal Assistant, preferably in an HR or consulting environment.
  
• Strong knowledge of HR practices and employee lifecycle processes.
  
• Experience with CRM systems (e.g., HubSpot, Zoho, Salesforce).
  
• Fluent written and verbal communication in English.
  
• Highly organized, detail-oriented, and able to multitask in a fast-paced environment.
  
• Strong analytical and critical thinking skills.
  
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
  
• Excellent time management and organizational skills.
  
• Experience in Human Resources, including recruitment, employee relations, and all HR-related tasks.